The one-page supplier handover

Create a short handover sheet with the date, venue, arrival instructions, key times and the contact person for the day. Link or attach the detailed plans that each supplier actually needs. Avoid putting every private guest detail into a document sent to everyone.

Confirm deliveries, collection times and outstanding balances before sending the final version. Ask suppliers to acknowledge any change that affects their work. Use a clear file name with a date so that an earlier draft does not become the plan by mistake.

Keep one offline copy with your nominated helper. Include the agreed weather fallback and where essential items are stored. Then give yourself permission to stop managing every small decision while you celebrate.